Coming on Retreat

In ticking the 'I agree with the terms and conditions for coming on retreat' box, you confirm the following:

Going Forth

Going forth is an integral and inescapable aspect of Buddhist practice and training, it is where we make an intelligent effort to let go of that which is habitual and limited to make way for the creative and expansive dimensions of life that the Dharma can lead us into. In coming on retreat at Padmaloka you are entering a semi-monastic practice environment, a vital requirement for this is entering into the spirit of going forth. Below are several areas this requirement specifically extends into. If you are unable to undertake these requirements then our retreats are not suitable for you. To preserve the integrity of retreat conditions, as a last resort we reserve the right to ask you to leave the retreat if you ignore these, and to not take future bookings from you until we are confident that you can undertake these requirements.

A Celibate Environment

One aspect of the semi-monastic conditions we wish to provide on our retreats here is celibacy (brahmacharya). By booking on a Padmaloka retreat, you undertake to support an atmosphere of stillness and contentment for yourself and other retreatants by abstaining from all forms of sexual activity and sexual advancement while you are here.

A Complete Break From Mobile Phones, Tablets, and All Other Electronic Devices

Mobiles, smart-phones, electronic notebooks, tablets, netbooks, laptops, smart watches, MP3 players etc. are not helpful or necessary while on retreat here. We have found such electronic devices to be a cause of distraction for oneself and others.

For this reason, it is a requirement of our retreats that you switch off completely (not just flight mode) ALL electronic gadgets whatsoever for the entire duration of the retreat whether you are on or off the premises. If you can, consider leaving them at home.
We have an emergency telephone number: 01508 538112 which will be checked daily. Please give your family this number in case of emergency. If you need to be contacted immediately with regards to an emergency which cannot wait until the following morning, the community phone number is: 01508 538076.

If you usually use your mobile phone as your watch or alarm clock, then please buy a timepiece or alarm clock for the retreat. Also, please bring paper copies of any study materials you might need.

If you have any questions about this, or you are unable to be out of contact (e.g. due to the ill health of a loved one), or you need to use an electronic device due to a disability, please contact the Guest Master in advance of the retreat: info@padmaloka.org.uk 01508 538112.

A Meat-Free, Smoke-Free, Drug and Alcohol-Free Retreat Centre

While on retreat at Padmaloka, please do not consume recreational drugs or alcohol, or eat meat or fish, either on or off the premises. If you do need to smoke please do so off the premises and away from the property and neighbouring houses. All of the food served is vegan and we do not buy cow's milk, with soy and oat milk available for use with cereal, teas or coffee.

Practical Matters

Deposit & Payment

The deposit of £30 for weekend retreats and £50 for longer retreats is non-refundable and non-transferable. We do however allow you 7 working days after you make your deposit to change your mind within which time, we will allow a full refund of any monies paid towards a retreat. For the balance of fees, we ask for this to be paid two weeks in advance of the retreat.

Confirmation

We will confirm your booking upon receipt of payment. Please check the details of confirmation immediately - we cannot accept any liability for incorrect booking details unless you notify us in writing within 7 days. No booking is final until payment is received in full. We reserve the right not to accept a booking in which case any payment will be refunded.

Cancellation Policy

The balance for a retreat is due 2 weeks before the starting date. Please let us know as soon as possible if you need to cancel your booking, as others may be waiting for a place on that retreat.
In the event of a cancellation, deposits of £30 (weekend rate) and £50 (longer retreats) are non-refundable and non-transferable.

Donations

By law, we are unable to refund donations made to Padmaloka. This includes donations given in relation to coming on a retreat. If you are no longer able to attend a retreat you have booked on, due to illness or local lockdown measures, we may be able to transfer your booking to another retreat, depending on availability.

Accommodation

Accommodation is in small dormitories. If you have specific accommodation requirements we will need as much notice as possible to be able to meet them, although we will do our absolute best, we cannot always guarantee that we will be able to meet specific accommodation requests.

Privacy Policy

We do not store card details and we will only share your details with other Triratna institutions to the extent necessary to carry out the activities of Padmaloka Retreat Centre and the Ordination Team.

Once you have booked on a retreat with us, we will send you occasional emails. If you want to opt-out of these, on receiving an email click the unsubscribe box at the bottom, or simply email us at the address below and we will be happy to ensure that you don't receive any future ones. We will also send you our yearly programme and, in the case of those who have made financial donations to Padmaloka, we will send you information on our fundraising projects. If you do not want to receive these simply email us at the address below. If your contact details change at any time, please let us know. For further information please read our Padmaloka privacy policy

Padmaloka retreat centre may on occasion receive and hold further personal/sensitive information about individuals. Such information is held securely and never shared (Except in certain exceptions listed in the privacy policy). This includes information stored for the purposes of ensuring the safety and wellbeing of those attending Padmaloka and the wider community, including details of health issues or safeguarding information.

For further details, please contact us at info@padmaloka.org.uk

Your welfare and safety

Age Restriction

You must be 18 or over to attend our retreats.

Meditation Retreats

If you haven't been on a meditation retreat with us before, please call the Guest Master on 01508 538 112 before booking, to check that the retreat is suitable for you and will enable you to get the most from your stay.

Are you well enough to come on retreat?

For your own welfare and safety please let us know if you have any special needs, disabilities or serious health problems such as diabetes or epilepsy.
If you have a clinical mental health condition (particularly if you are on medication), please call the guest master on 01508 538 112 before booking to check that the retreat is suitable for you and will enable you to get the most from your stay.

Restricted Diets

We can provide simple alternative meals at lunch and dinner for those with a restricted medical diet. We offer rice cakes, oat cakes and ryvita as an alternative to bread. We do not offer any alternative restricted diet meals at breakfast. If you bring food with you, you may store it in the dining area, but please do not bring meat or fish of any kind
.
All our food is vegan.

Whilst we seek to support the needs of all those who wish to attend a retreat at Padmaloka, we may contact you at our discretion to say it won't be possible for you to attend a particular retreat.

Residential retreats during Covid-19

To enable us to run residential retreats in the present circumstances of the global pandemic, we have thoroughly reviewed government guidelines and put into place a series of measures that will minimise the risk of the spreading of Covid-19 during retreats.

We will be taking every measure we can to prevent the spreading of Covid-19 during retreats, but despite this, there will remain a risk to those who attend; please consider this when coming on retreat.

Local lockdowns and travel corridors

If you live in an area that is currently under local lockdown you won't be able to attend retreats, this also applies to if you are travelling from a country that is not on the UK travel corridor list (found here: https://www.gov.uk/guidance/coronavirus-covid-19-travel-corridors).

Higher risk individuals and coming on retreat

If you are over 65 and/or have an underlying health condition that makes you vulnerable to Covid-19 complications, please contact the Padmaloka Guestmaster before booking by emailing info@padmaloka.org.uk or by calling 01508 538112.

This includes the following risk groups; people who:
• have a lung condition that is not severe (such as asthma, COPD, emphysema, or bronchitis)
• have heart disease (such as heart failure)
• have diabetes
• have chronic kidney disease
• have liver disease (such as hepatitis)
• have a condition affecting the brain or nerves (such as Parkinson's disease, motor neurone disease, multiple sclerosis, or cerebral palsy)
• have a condition that means they have a high risk of getting infections
• are taking medications that can affect the immune system (such as low doses of steroids)
• are very obese (a BMI of 40 or above)

Before the retreat

Please do not attend the retreat if you have experienced Covid-19 symptoms within 14 days prior to the start of the retreat, or if you have been in contact with someone who has.

To ensure the safety of retreatants, and of the community, or due to a change in lockdown measures, Padmaloka reserves the right to cancel the retreat at short notice.

During the retreat

Even though we try to preserve the nature of a Padmaloka retreat, residential retreats during Covid-19 will be run differently to maintain social distancing and reduce the chances of infection. These changes will be outlined in the 'Essential Guide to Being on Retreat at Padmaloka during Covid', which can be found here: Essential Guide to Being on Retreat at Padmaloka during Covid, as well as by the retreat leaders during the retreat.

Hygiene and social distancing

To reduce the risk of infection during the retreat, there will be strict hygiene measures put into place, as well as protocols to maintain social distancing and reduce cross-contamination. These are outlined fully in our risk assessment which can be found here:Padmaloka Risk Assessment, as well as in the 'Essential Guide to Being on Retreat at Padmaloka during Covid', which can be found here: Essential Guide to Being on Retreat at Padmaloka during Covid.

It is vital that these measures are followed closely by all those who come on retreat, and we will ask those who repeatedly fail to do so to leave.

Developing Symptoms and Confirmed Covid-19 cases

If you have developed symptoms during a retreat please communicate this immediately to the retreat team.

You may then be asked to move into the isolation area until you can leave Padmaloka by your own means of transport. We ask that if you are travelling via public transport, that you organise somebody who could collect you in the event that you did fall ill so that you can return home without using public transport.

If you do not have a way to return home without using public transport, then you will need to stay in isolation until you can either be collected or until 10 days have passed, you will also need to take a Covid-19 test.

If you are sharing a room with someone from the same household who develops symptoms, you may be asked to leave Padmaloka or to go into isolation.

If it is confirmed that you have Covid-19 then your circumstances will need to be discussed with an appropriate health care professional and, if necessary, the local authority. You will also need to stay in isolation for 10 days from when you first developed symptoms. When you have finished the required isolation period and are no longer symptomatic, you should return home and continue to follow the government guidance on self-isolation, household isolation and social distancing.

If there is a confirmed case of Covid-19 in Padmaloka during the retreat then the retreat will close immediately and all retreatants will need to return home as soon as they possibly can.

If you have any questions, please contact the guest master by email info@padmaloka.org.uk or call 01508 538 112